Administrative Coordinator 4
3.
4 Monroe, LA Monroe, LA Full-time Full-time $2,602 - $4,682 a month $2,602 - $4,682 a month 1 day ago 1 day ago 1 day ago Supplemental Information The Louisiana Department of Veterans Affairs is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.
The mission of the Louisiana Veterans Homes is to primarily serve the Veterans' population of Louisiana through the provision of medical, restorative, and rehabilitative services in an atmosphere of respect and compassion.
The primary objective of home is to provide quality nursing care to eligible veterans with the ultimate goal of returning the veterans to the highest possible levels of physical and mental capacity.
Summary of Position The incumbent of this position performs highly technical, semi-professional clerical duties.
The incumbent serves as the executive assistant to the Director of Nursing and serves as the Timekeeper for Nursing Services.
The incumbent also performs other related duties as required.
This position is located at the Northeast Louisiana Veterans Home in Monroe, LA.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Core Competencies:
Accepting Direction:
The ability to accept and follow directions from those higher in the chain of command.
Following Policies and Procedures:
The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Using Data:
The ability to use relevant and valid data to inform a recommendation for action.
Preferred Competencies:
Building and Supporting Teams:
The ability to combine your actions and efforts with others to work toward achieving a common goal.
Demonstrating Persistence:
The ability to achieve goals by overcoming adversity.
Leveraging Technology:
The ability to use technology and its related processes to further organizational goals.
Solving Problems:
The ability to discover solutions to problems.
Testing and Troubleshooting:
The ability to perform routine maintenance and inspections and resolve operating malfunctions to ensure machines and tools are functioning as expected.
Thinking Strategically:
The ability to generate insights and identify opportunities for future growth of the organization.
Working Safely:
The ability to maintain safety by following rules and procedures.
The position will be filled by a probation appointment or promotion of a permanent state employee.
A Resume will not be accepted in lieu of work experience.
An application may be considered incomplete if the work experience and education sections are not completed.
There is no guarantee that all applicants will be interviewed.
The hiring manager has 90 days from the closing date of the announcement to make a hiring decision.
Should you be selected for an interview, you will be notified by the contact information listed on your application.
Note regarding the advertised pay range:
The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the Apply link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.
Further status message information is located under the Information section of the Current Job Opportunities page.
DISQUALIFICATION:
While we encourage all interested applicants to apply, please be aware that there are various reasons that your application may be disqualified from consideration including, but not limited, to:
Failure to fully complete the education and work experience sections of the application; (Please note for the education section that the semester area refers to the # of credit HOURS and not the # of semesters you completed) Submission of a resume and/or SF-10 application in lieu of the online application.
Information on the resume will not substitute and must also be included on the actual job application in order to be considered.
Failure to list complete license information (if applicable to the job position).
Failure to submit an equivalency evaluation statement for an international degree by the closing of this announcement.
For further information about this vacancy contact:
Jamaile Burton Human Resources Analyst email protected Qualifications MINIMUM
Qualifications:
Three years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments.
Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from an accredited college or university.
Job Concepts Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Work requires individual discretion in the application of policies and procedures.
Duties increase in scope and complexity, and consist mainly of departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Differs from Administrative Program Specialist-A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.
Examples of Work NOTE:
Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:
Performs responsible departmental-program duties in accordance with rules, regulations, and policies.
May involve communication with other departments, customers, etc.
Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.
Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.
Answers telephone calls for the Director of Nursing and other areas, as needed.
Types correspondence for the Director of Nursing, Assistant Director of Nursing and other supervisors.
Takes minutes of Nursing Department meetings.
Prepares memoranda and directives on administrative decision; responds to inquiries verbally and in writing concerning agency functions, requiring interpretation of policies and procedures.
Independently makes arrangements for conferences and meetings and assembles established background materials as directed.
Assures all LDVA, LWVH, and NS manuals on each nursing unit are timely and correctly updated.
Designs and types forms requested as needed.
Schedules interviews for job vacancies via telephone or written correspondence.
Forwards orientation forms to supervisors upon hire for new employees and ensures all forms are completed within appropriate time frame.
Plans, assigns, and review the work of student workers assigned to clerical during the school year.
Uses independent judgement to evaluate performance:
counsels with workers on job related problems or questions.
Serves as unit payroll manager and timekeeper and enters payroll entries into the SAP Isis Payroll system on all full time and part time RNs and LPNs in the nursing department.
Also serves as the timekeeper for nurse aides and clerical.
Reviews NS payroll records for accuracy and completes and makes required changes.
Completes and forwards all prior period adjustments for nursing to human resources for payroll changes which occur after the pay period ends.
Prepares various time entry reports for review by department heads.
Maintains and updates an attendance file on all nursing and medical records personnel and reports discrepancies.
Monitors the PES system for the nursing department to ensure timely and accurate completion of plannings an ratings.
Sends the appropriate information to the supervisors with an expected return date.
Forwards information to HR on a timely basis.
Verifies the licenses and certifications through online service.
Prints copies and places in employee folder after being viewed by the nursing director.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Monroe, LA Monroe, LA Full-time Full-time $2,602 - $4,682 a month $2,602 - $4,682 a month 1 day ago 1 day ago 1 day ago Supplemental Information The Louisiana Department of Veterans Affairs is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.
The mission of the Louisiana Veterans Homes is to primarily serve the Veterans' population of Louisiana through the provision of medical, restorative, and rehabilitative services in an atmosphere of respect and compassion.
The primary objective of home is to provide quality nursing care to eligible veterans with the ultimate goal of returning the veterans to the highest possible levels of physical and mental capacity.
Summary of Position The incumbent of this position performs highly technical, semi-professional clerical duties.
The incumbent serves as the executive assistant to the Director of Nursing and serves as the Timekeeper for Nursing Services.
The incumbent also performs other related duties as required.
This position is located at the Northeast Louisiana Veterans Home in Monroe, LA.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Core Competencies:
Accepting Direction:
The ability to accept and follow directions from those higher in the chain of command.
Following Policies and Procedures:
The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Using Data:
The ability to use relevant and valid data to inform a recommendation for action.
Preferred Competencies:
Building and Supporting Teams:
The ability to combine your actions and efforts with others to work toward achieving a common goal.
Demonstrating Persistence:
The ability to achieve goals by overcoming adversity.
Leveraging Technology:
The ability to use technology and its related processes to further organizational goals.
Solving Problems:
The ability to discover solutions to problems.
Testing and Troubleshooting:
The ability to perform routine maintenance and inspections and resolve operating malfunctions to ensure machines and tools are functioning as expected.
Thinking Strategically:
The ability to generate insights and identify opportunities for future growth of the organization.
Working Safely:
The ability to maintain safety by following rules and procedures.
The position will be filled by a probation appointment or promotion of a permanent state employee.
A Resume will not be accepted in lieu of work experience.
An application may be considered incomplete if the work experience and education sections are not completed.
There is no guarantee that all applicants will be interviewed.
The hiring manager has 90 days from the closing date of the announcement to make a hiring decision.
Should you be selected for an interview, you will be notified by the contact information listed on your application.
Note regarding the advertised pay range:
The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the Apply link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.
Further status message information is located under the Information section of the Current Job Opportunities page.
DISQUALIFICATION:
While we encourage all interested applicants to apply, please be aware that there are various reasons that your application may be disqualified from consideration including, but not limited, to:
Failure to fully complete the education and work experience sections of the application; (Please note for the education section that the semester area refers to the # of credit HOURS and not the # of semesters you completed) Submission of a resume and/or SF-10 application in lieu of the online application.
Information on the resume will not substitute and must also be included on the actual job application in order to be considered.
Failure to list complete license information (if applicable to the job position).
Failure to submit an equivalency evaluation statement for an international degree by the closing of this announcement.
For further information about this vacancy contact:
Jamaile Burton Human Resources Analyst email protected Qualifications MINIMUM
Qualifications:
Three years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments.
Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from an accredited college or university.
Job Concepts Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Work requires individual discretion in the application of policies and procedures.
Duties increase in scope and complexity, and consist mainly of departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Differs from Administrative Program Specialist-A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.
Examples of Work NOTE:
Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:
Performs responsible departmental-program duties in accordance with rules, regulations, and policies.
May involve communication with other departments, customers, etc.
Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.
Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.
Answers telephone calls for the Director of Nursing and other areas, as needed.
Types correspondence for the Director of Nursing, Assistant Director of Nursing and other supervisors.
Takes minutes of Nursing Department meetings.
Prepares memoranda and directives on administrative decision; responds to inquiries verbally and in writing concerning agency functions, requiring interpretation of policies and procedures.
Independently makes arrangements for conferences and meetings and assembles established background materials as directed.
Assures all LDVA, LWVH, and NS manuals on each nursing unit are timely and correctly updated.
Designs and types forms requested as needed.
Schedules interviews for job vacancies via telephone or written correspondence.
Forwards orientation forms to supervisors upon hire for new employees and ensures all forms are completed within appropriate time frame.
Plans, assigns, and review the work of student workers assigned to clerical during the school year.
Uses independent judgement to evaluate performance:
counsels with workers on job related problems or questions.
Serves as unit payroll manager and timekeeper and enters payroll entries into the SAP Isis Payroll system on all full time and part time RNs and LPNs in the nursing department.
Also serves as the timekeeper for nurse aides and clerical.
Reviews NS payroll records for accuracy and completes and makes required changes.
Completes and forwards all prior period adjustments for nursing to human resources for payroll changes which occur after the pay period ends.
Prepares various time entry reports for review by department heads.
Maintains and updates an attendance file on all nursing and medical records personnel and reports discrepancies.
Monitors the PES system for the nursing department to ensure timely and accurate completion of plannings an ratings.
Sends the appropriate information to the supervisors with an expected return date.
Forwards information to HR on a timely basis.
Verifies the licenses and certifications through online service.
Prints copies and places in employee folder after being viewed by the nursing director.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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